Your records, in order and safe
We organize and digitize your business documents, with the retention periods New York law requires. Your paper never leaves your premises.
Four clocks running at once
A New York business with employees must keep each record for a different length of time. Almost no owner knows them all.
State tax records and employee sick leave records
NY Dept. of Taxation · City of New York
Employment tax records
IRS
Payroll records and written employee notices
NY Dept. of Labor
Backup in case of an IRS audit
IRS
And digital counts: New York State accepts records on paper, in electronic format, or both, and the IRS accepts images of paper documents on one condition, that they can be identified and reconciled. A file named IMG_4471.pdf sitting in a folder does not meet that. That is what we fix.
How we work
Three steps, fixed price
We look at what you have
One session to see where everything is today and what is missing against the legal deadlines. You get a written report with the plan.
We build the system
Folders, file names, retention periods, search and backup. You scan your own paper with your phone, following the routine we set up for you.
We hand it over working
A manual in Spanish and two sessions with you and your staff. The system keeps running without us.
Services and prices
One time payment per service. No monthly fees.
To start
- $15001
Digital records assessment
One session, a map of where everything is, and a written plan. Credited back if you hire the system.
- $27502
Computer rescue
Duplicates removed, desktop cleared, and everything business related in one place.
The system
- $45003
Business folder system
A complete structure in Google Drive or Microsoft OneDrive, with permissions per person.
- $30004
Legal retention calendar applied
Every folder with its deadline: 3, 4, 6 or 7 years, and the law that requires it.
- $35005
File naming
A manual for naming each document, plus renaming everything that already exists.
- $30006
Search that works
Text recognition over what you scanned so you can search by what the document says inside. Tested in front of you.
Digitizing
- $22507
Phone scanning routine
Free app installed, destination folder configured, and your staff trained in twenty minutes.
- $55008
Guided digitizing of old records
We build the order, check quality and classify. You scan. The paper never leaves your premises.
Day to day
- $22509
Inbox in order
Folders, filters and rules so the important mail files itself.
- $27510
Backup in three places
Configured and tested with a real restore. A backup that was never tested is not a backup.
- $17511
Passwords in order
Password manager installed, loaded and taught. No more sticky notes and notebooks.
Handover and upkeep
- $32512
Handover and training
A manual in Spanish and two sessions with you and your staff.
- $25013
Annual review
A system audit and a report of what has met its deadline and can be destroyed.
Two packages
The same services, bundled and cheaper.
Package A
Ordered start
Services 01, 03 and 05
The assessment, the folder structure and the file naming.
Package B, most requested
Fully ordered business
Services 01, 03, 04, 05, 06 and 12
The whole system, with the legal calendar, the search and the training.
Jobs of $1,000 or more are billed in two parts: half to begin and half on delivery.
Scope
What we do not do
This is published on purpose. If someone offers you these, be careful.
- We do not work with immigration documents of any kind.
- We do not give legal or tax advice. We organize your receipts; we do not tell you what is deductible.
- We do not handle medical records or files from doctor or dental offices.
- We do not work with schools or school districts.
- We do not remove paper from your premises. If you want it destroyed, we coordinate it with a company licensed by the City and bill it with no markup.
- We do not use your documents for anything else, we do not analyze them, and we do not train software with them.
Let us start with the assessment
Tell us what you have and how many boxes. We answer the same day.
- Phone
- (347) 917-5032
- Zona
- El Bronx, Nueva York